Student Data Privacy

Schools have always collected data on students.  Instead of paper files, much of that data is now collected through computers and online resources.  While the systems for organizing and managing this information have changed over the years, Kim School District's commitment to confidentiality remains the same.  It is our responsibility to ensure the security of each student's education record and we take that responsibility very seriously.  There are also existing federal and state laws in place that protect student information.

Kim Schools hold data privacy and security in high regard and takes action to ensure that our students’ data is handled securely in compliance with the Colorado Student Data Transparency and Security Act (HB 16-1423), the Family Educational Rights Privacy Act (FERPA), and Children’s Online Privacy Protection Act (COPPA) .

The use of data helps guide parents, teachers, schools, districts, and state leaders as we work together to improve student achievement so all children graduate ready for college and career.  While using data effectively to guide improvement in instruction and student achievement, the Colorado Department of Education and Kim School District take seriously its moral and legal responsibility to protect student privacy and ensure data confidentiality.

Personally Identifiable Information Collected by Kim School District

In addition to the data collected by the Colorado Department of Education, Kim School District generally collects and maintains the following on its data systems:

Household information (parent name, address, email address, phone numbers, employer), attendance, fees, communication records, medical information (health conditions, immunizations, medications, vision and hearing screening, doctor of record), learning accommodations, disciplinary incident details, bus transportation details, academic performance data (assessments, learning activities, transcripts, grades), schedules, locker assignments, currently checked-out media, and account access logs.

We also provide data inventory and dictionary of data elements published by the state Board of Education. The district uses the data in order to meet its mission to provide academic excellence, and shares necessary personally identifiable information with carefully vetted third party service providers (please see link below) using the most secure data transfer methods in accordance with current industry best practices.

Kim School District has a comprehensive student data privacy policy that outlines security mechanisms that protect student data.  Please click on links below to view each Board Policy.

Links to Provider Privacy, Terms, and Contracts.docx 

Privacy and Protection of Confidential Student Information_JRCB-R.docx 

Sharing of Student Records Information Between School District and State Agencies_JRCA.docx 

Staff Use of the Internet and Electronic Communications_GBEE.docx 

Student Records Release of Information on Students_JRA JRC.doc 

Student Use of the Internet and Electronic Communication Use Agreement _JS-E.docx 

Student Use of the Internet and Electronic Communication_JS.docx 

Third Party Service Providers.docx